Job Description

Job Description

Administrative Assistant II

Location: Jackson, MI

Employment Type: Contract through February 8, 2027 (High potential for extension)

Position Summary

The Administrative Assistant II provides advanced administrative and clerical support while being trained on higher-level responsibilities. This role involves performing complex, repetitive clerical, secretarial, and data entry tasks that require accuracy, organization, and strong attention to detail. The ideal candidate will demonstrate the ability to manage multiple priorities, support daily office operations, and collaborate effectively with internal stakeholders.

Key Responsibilities

• Perform advanced administrative and clerical tasks, including typing, filing, dictation, and data entry
• Prepare and maintain daily production and routine operational reports
• Verify accuracy and quality of work, including calculations and data integrity
• Assist visitors and support general office operations
• Coordinate travel arrangements and office space logistics
• Manage and reconcile complex calendars, including scheduling meetings with multiple participants
• Prepare forms, reports, sketches, diagrams, and routine correspondence
• Track, maintain, and report on various inventories
• Operate standard office equipment and utilize personal computers to compile reports and orders
• Support development of presentations using Microsoft Word, Excel, and PowerPoint
• Maintain familiarity with and adherence to company policies and procedures
• Perform additional administrative duties as assigned

Required Qualifications

• Minimum of 2 years of experience as an Administrative Assistant
• Minimum of 2 years of experience in a specialized or functional administrative discipline
• Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint required)
• Experience using electronic calendaring tools to schedule meetings for multiple attendees
• Ability to perform standard to complex office and administrative tasks
• Demonstrated ability to prioritize, multitask, and manage conflicting deadlines
• Excellent verbal and written communication skills
• Strong interpersonal, analytical, and organizational skills
• Results-oriented mindset with strong attention to detail

Preferred Qualifications

• Associate’s degree or equivalent professional experience
• Experience with Microsoft Visio and OneNote

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